Administrative and Real Property Research

Overview

Join our dynamic team as an Administrative and Real Property Research Specialist, where you'll play a vital role in supporting property management and administrative operations. This position offers an exciting opportunity to utilize your organizational skills, office management expertise, and research capabilities to ensure accurate property data and seamless office functions. Your proactive approach will help streamline processes, enhance communication, and contribute to the efficient management of real estate assets.

Responsibilities

• Conduct comprehensive research on real property records, including ownership details, legal descriptions, and transaction histories using various databases and public records.
• Maintain and update property information in digital systems, ensuring accuracy and completeness.
• Manage front desk operations, greeting visitors professionally and handling multi-line phone systems with excellent phone etiquette.
• Support office management tasks such as filing, data entry, document proofreading, and maintaining organized records.
• Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses related to property management.
• Coordinate calendar management and schedule appointments for team members or clients efficiently.
• Provide exceptional customer support by responding promptly to inquiries via phone or email and offering clear, helpful information.

Requirements

• Proven office experience with strong clerical and administrative skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with QuickBooks or other bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong typing skills and high computer literacy for data entry and document management.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Previous experience in office management or personal assistant roles is preferred.
• Knowledge of multi-line phone systems, phone etiquette, filing procedures, and general clerical practices.
• Demonstrated time management skills and attention to detail, including proofreading and data accuracy.
• Ability to adapt quickly, learn new systems, and work independently in a fast-paced environment. This paid position offers a rewarding environment where your skills directly contribute to the smooth operation of property management and administrative functions. We value energetic, detail-oriented professionals eager to make a positive impact through their expertise and proactive approach.

Pay: $20.00 - $25.00 per hour Benefits:

• Flexible schedule

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