Meeting Event Coordinator

About the position Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible. This role delivers core program support by creating and maintaining documents, trackers, and operational tools for a dedicated team. It builds and quality‑checks Cvent registration sites, supports travel and small event logistics, and manages all program materials with accuracy and efficiency. The position also produces custom program forms, ensures clean data and organized files, and strengthens team processes. Success requires a proactive, self‑starting communicator with strong critical‑thinking skills.

Responsibilities

• Create and maintain documents, spreadsheets, and trackers for assigned programs and the broader team
• Support MEMs with Travel Director request submissions and consultant travel needs; may independently manage small events
• Build registration websites and reporting in Cvent, including performing quality‑control checks before launch
• Coordinate program mailings, produce name badges and labels, order supplies, and ship program materials with tracking
• Manage document administration and SOP access; assist with onboarding new employees
• Create custom program forms (sign‑in sheets, breakout schedules, etc.) and maintain accurate records and file management
• Contribute to improving inter‑departmental processes, systems, and communication

Requirements

• Bachelor’s degree or 2 years of equivalent business experience
• 6–12 months of event coordination or administrative experience
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office and CoPilot, with the ability to learn new technology quickly
• Excellent interpersonal, written, and verbal communication skills with a customer‑service mindset
• Proactive, detail‑oriented approach with strong critical‑thinking and problem‑solving abilities
• Ability to maintain accuracy in document management, data entry, and file organization

Nice-to-haves

• Hospitality degree
• Cvent knowledge
• Experience supporting event mailings, logistics, or registration platforms
• Familiarity with SOP management or onboarding processes

Benefits

• Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!
• View all details at: www.MaritzBenefits.com

Apply tot his job Apply To this Job