Purchasing Associate (3 months Contract)

About the position We are looking for a highly organized and responsive Purchasing Associate with a passion for marketing and sales to support the Marketing, Ecommerce and Sales teams in managing service purchase orders (POs) using Microsoft Dynamics ERP. The ideal candidate will assist with the end-to-end requisition process (creating purchase orders, processing goods receipts, tracking invoice and payments, liaising with vendors). This role will serve as a key point of contact between internal stakeholders, finance, and external vendors.

Responsibilities

• Be embedded in and collaborate deeply with commercial teams (Marketing, Sales, Ecommerce) to understand their budgets and activity plans
• Work with team members to collect the necessary documentation for purchase order requests, including scope details, contracts, quotes, and other vendor documentation required to initiate purchase orders.
• Assist in the onboarding of new service vendors, ensuring completion of vendor setup forms and compliance with internal policies.
• Create, submit, and track service purchase requisitions in Microsoft Dynamics ERP on behalf of the business partners
• Ensure proper coding, align with accounting teams as required.
• Ensure approval routing is correct and POs are approved timely, follow up with approvers as necessary.
• Monitor open POs and follow up with vendors and internal teams to ensure timely delivery of services and invoices.
• Seek confirmation from budget owners then process GRs for services rendered before the month-end cutoff.
• Collaborate with the Accounts Payable team to review pending invoices and take steps to process them.
• Troubleshoot existing POs, invoice, and payment issues — including misrouted invoices, mismatched PO/invoice data, and pending approvals.
• Any other ad-hoc support requested by business partners.

Requirements

• Associate or bachelor’s degree.
• 1–3 years of experience in procurement, purchasing operations, or finance support roles.
• Experience in working with a high volume of key stakeholders
• Strong organizational and follow-through skills with attention to detail.
• Ability to communicate clearly with internal teams and external vendors.
• Proficiency in Microsoft Office Suite and experience with ERP or financial software.

Nice-to-haves

• Ideally, a foundational knowledge of marketing and sales.

Benefits

• flexible and inclusive working environment
• highly collaborative and innovation-forward culture
• generous benefits and perks that empower employees to champion their wellbeing every day
• an infinite supply of Liquid I.V. for extraordinary hydration

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