Executive Assistant - Global Product Programs

About the position The Role We are seeking an Executive Administrative Assistant to support multiple Executives within Global Product Programs. The position will provide administrative support, ensuring smooth operations, back up support as required and effective communication for this dynamic group. The role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, flexibility and an insatiable desire to collaborate are all required to be successful in the role. What You’ll Do:

Responsibilities

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses.
• Project Management: Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary.
• Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.

Requirements

• 3-5+ years’ experience as an Executive Administrative Assistant supporting Executives/Leaders
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrate a high-level of integrity and discretion handling confidential matters
• Ability to operate in a fast-paced, dynamic environment
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Ability to look ahead, proactive anticipation of leader and business needs
• Highly proficient verbal and written communication skills
• Strong attention to detail and accuracy are required
• Must be flexible and demonstrate strong learning agility

Nice-to-haves

• Associate or bachelor’s degree
• Professional training and/or certification(s) in administrative skills/support
• Previous experience supporting within tech or software work environments

Benefits

• From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources

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