[Remote] Project Coordinator, Impact

Note: The job is a remote job and is open to candidates in USA. American College of Lifestyle Medicine is seeking a Project Coordinator for their Impact department. This role is responsible for supporting the execution of impact-related projects by coordinating timelines, tracking budgets, and managing documentation to ensure projects are delivered on time and within scope.

Responsibilities

• Coordinate and support the execution of impact-related projects ranging from small to large scale, ensuring deliverables are completed on time, within scope, and within budget
• Develop, maintain, and manage project timelines, work plans, trackers, and documentation across multiple concurrent projects
• Coordinate internal efforts across departments (i.e. Impact, Marketing, Operations, Practice Advancement, Education, etc.) to ensure alignment with project commitments and deliverables
• Track project budgets, monitor spend-down, and flag variances in collaboration with the Director of Impact Operations and the internal finance team
• Proactively identify risks related to scope creep, timeline delays, resourcing constraints, and communication challenges; escalate issues appropriately, with context, and provide recommendations for resolution
• Work with relationship owners to support external partner engagement by coordinating logistics, preparing materials, and tracking deliverables
• Prepare agendas, meeting notes, action items, status updates, and any required reporting or evaluation summaries
• Maintain organized, accurate project records and adhere to impact operations processes, contributing to process refinements as needed

Skills

• Bachelor's degree or equivalent professional experience in any field
• 1–3 years of experience in a project coordination, operations, or project support role
• Demonstrated experience managing timelines, tracking deliverables, and supporting project budgets
• Strong organization and time-management skills with the ability to manage multiple priorities simultaneously
• High attention to detail with clear, professional written and verbal communication skills
• Proactive problem-solving skills and sound judgment regarding when to escalate risks or issues
• Ability to collaborate effectively with differing roles, priorities, and working styles
• Comfort working with Microsoft 365 products (Excel, SharePoint, Outlook, etc.) and project management tools, including Asana
• Ability to manage multiple projects simultaneously while maintaining attention to detail and accuracy
• Comfort working within defined scopes and taking direction from senior project or operations leadership
• Proficiency with common business and project management tools (e.g., Microsoft Office, project trackers, shared documentation platforms)
• Ability to work independently while remaining closely aligned with manager guidance and team priorities
• Experience working in a nonprofit, association, healthcare, education, or mission-driven organization
• Familiarity with cross-functional project environments involving external partners
• Experience supporting social impact, training, workforce development, or partnership-based initiatives

Benefits

• Medical, dental, and vision insurance, health savings account, and life insurance
• Retirement plan with employer contribution
• Paid time off (vacation, sick, and holidays)
• Paid parental leave
• Professional development opportunities
• Remote work flexibility

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