Purchasing & Data Entry Specialist – Procurement Operations, Vendor Coordination, and Order Management at arenaflex

About arenaflex – Pioneering Roofing Solutions Since 1983

arenaflex is a family‑owned leader in the roofing and specialty contracting industry, proudly serving the United States for more than four decades. From humble beginnings in Florida, we have grown to become the tenth‑largest roofing contractor in the nation, renowned for delivering superior craftsmanship, unmatched customer service, and a steadfast commitment to safety and integrity. Our success is built on a foundation of trust, honesty, dedication, and a team of highly skilled professionals who share a common passion for continuous improvement.

At arenaflex, people are our greatest asset. We foster a collaborative environment where every voice matters, work‑life balance is respected, and even four‑legged family members are welcomed. If you are looking for a workplace that invests in your growth, rewards performance, and encourages you to bring your whole self to work, you have found the right place.

Why Join arenaflex?

• Family‑Focused Culture: We treat every employee like a member of the family, offering mentorship, support, and a genuine sense of belonging.
• Work‑Life Balance: Flexible scheduling, generous paid time off, and a dog‑friendly office ensure you can recharge and stay productive.
• Career Advancement: Clear pathways for growth within the Purchasing Department, with training programs and leadership development opportunities.
• Competitive Compensation: Base salary ranging from $35,000 to $40,000 annually, plus performance bonuses and a referral incentive of up to $2,000.
• Comprehensive Benefits: 401(k) with company match, health, dental, vision, disability, and life insurance, plus paid holidays and sick leave.

Position Overview – Purchasing & Data Entry Specialist

arenaflex is seeking a detail‑oriented, proactive Purchasing & Data Entry Specialist to become an integral part of our dedicated procurement team. In this role, you will manage daily purchase orders, collaborate with project managers, and maintain accurate records that keep our supply chain running smoothly. Your ability to organize, communicate, and prioritize will directly impact the efficiency of our operations and the satisfaction of our clients.

Key Responsibilities

• Generate, review, and enter purchase orders (POs) based on daily and monthly receipt requirements.
• Collaborate with Project Managers to obtain updates on open requisitions and ensure timely fulfillment.
• Coordinate with the Accounts Payable (A/P) department to address upcoming invoices and resolve discrepancies.
• Communicate with vendors to request status updates, confirm delivery dates, and resolve any order‑related issues.
• Maintain and update the Open Purchase Orders Report daily, providing clear visibility into order status for internal stakeholders.
• Assign ownership of open purchase orders to appropriate team members, ensuring accountability and follow‑through.
• Track and reconcile un‑vouchered receipts, ensuring all received items are properly accounted for in the system.
• Prepare and distribute monthly purchasing reports to senior management, highlighting key metrics and trends.
• Update and monitor the Purchasing and Open Requisition KPI Scorecard, identifying areas for process improvement.
• Support the development and maintenance of the Execution Improvement Log, documenting corrective actions and outcomes.
• Adhere to all safety regulations, OSHA standards, and company policies while performing duties in a safe and professional manner.

Essential Qualifications

• Bachelor’s degree required; a four‑year college education is preferred.
• 2–5 years of experience in purchasing, procurement, or related data entry functions.
• Proficiency with Microsoft Excel (or equivalent spreadsheet software) and familiarity with ERP or purchasing systems.
• Strong written and verbal communication skills, with the ability to build effective relationships with vendors and internal teams.
• Excellent organizational, prioritization, and follow‑up abilities.
• High level of self‑motivation, attention to detail, and a proactive problem‑solving mindset.
• Must be at least 18 years of age and able to pass pre‑employment drug screening as required.

Preferred Skills & Attributes

• Experience in the construction or roofing industry, understanding of material specifications and lead times.
• Knowledge of OSHA regulations and ability to work safely in a construction environment.
• Familiarity with 401(k) plan administration and basic financial concepts.
• Ability to work independently while also thriving in a collaborative team setting.
• Demonstrated track record of meeting or exceeding procurement performance targets.

Core Competencies for Success

• Analytical Thinking: Ability to interpret data, identify trends, and make informed purchasing decisions.
• Effective Communication: Clear articulation of needs and expectations to vendors and internal partners.
• Time Management: Prioritizing multiple tasks, meeting deadlines, and maintaining accuracy under pressure.
• Integrity & Confidentiality: Safeguarding sensitive financial and vendor information.
• Team Collaboration: Working closely with project managers, accountants, and field staff to achieve common goals.

Career Growth & Learning Opportunities

arenaflex is committed to your professional development. As a Purchasing & Data Entry Specialist, you will have access to:

• On‑the‑job training in advanced procurement software and best practices.
• Mentorship from senior procurement leaders and cross‑functional exposure to project management and finance.
• Opportunities to pursue certifications such as Certified Purchasing Professional (CPP) or Certified Supply Chain Professional (CSCP).
• Pathways to advance into senior purchasing, supply chain analysis, or operations management roles.

Work Environment & Culture

Our offices are located in a modern, accessible facility that complies with all OSHA, state, and federal regulations. We provide reasonable accommodations for individuals with disabilities, ensuring everyone can perform the essential functions of the role. The workplace is dog‑friendly, reflecting our belief that a happy team is a productive team. Employees are encouraged to share ideas, participate in continuous‑improvement initiatives, and celebrate successes together.

Compensation, Perks & Benefits

• Salary: $35,000 – $40,000 per year, commensurate with experience.
• Performance Bonuses: Quarterly incentives based on procurement efficiency and cost‑saving achievements.
• Referral Program: Earn up to $2,000 for successful employee referrals.
• Retirement Savings: 401(k) with company matching contributions.
• Health Coverage: Medical, dental, vision, and disability insurance.
• Paid Time Off: Generous vacation, sick leave, and paid holidays.
• Work Schedule: Full‑time, 8‑hour shifts, Monday‑Friday.
• Additional Perks: Employee assistance program, wellness initiatives, and a supportive, collaborative team environment.

Equal Opportunity Employment

arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

How to Apply

If you are ready to bring your expertise to a thriving, values‑driven organization and help shape the future of roofing procurement, we want to hear from you. Click the link below to submit your application and join the arenaflex family.

Apply Now – Purchasing & Data Entry Specialist at arenaflex