Overnight Data Entry Specialist – Clinical Laboratory Information Systems & Patient Specimen Accuracy

About arenaflex

arenaflex is a leading provider of cutting‑edge clinical laboratory solutions, dedicated to advancing the health and wellbeing of the communities we serve. With a legacy of excellence in diagnostic testing, we combine state‑of‑the‑art technology, rigorous quality standards, and a compassionate approach to patient care. Our laboratories support physicians, hospitals, and community health centers across the region, delivering fast, accurate results that empower clinicians to make informed decisions. At arenaflex, we believe that every data point matters, and our mission is to ensure that each specimen is handled with precision, integrity, and respect.

Why This Role Matters

In the fast‑paced world of clinical diagnostics, the accuracy of data entry is the backbone of every downstream process—from specimen accessioning to final test reporting. As an Overnight Data Entry Specialist, you will be the guardian of that data, ensuring that patient, client, billing, and test information is captured flawlessly in our Laboratory Information System (LIS). Your work directly influences the quality of patient care, the efficiency of laboratory operations, and the reputation of arenaflex as a trusted partner in healthcare.

Key Responsibilities

• Enter patient demographics, physician orders, billing codes, and test details into the LIS with a target speed of 8,000 keystrokes per hour while maintaining 99.9% accuracy.
• Validate entered data against source documents, flagging any inconsistencies for immediate resolution.
• Adhere to HIPAA regulations and internal compliance standards, safeguarding protected health information at all times.
• Answer inbound client and provider calls, providing courteous assistance and directing inquiries to the appropriate department.
• Cross‑train in specimen accessioning, accurately identifying, sorting, and labeling specimens for downstream testing.
• Collaborate with night‑shift technologists, supervisors, and quality assurance staff to ensure seamless handoffs to the day shift.
• Participate in nightly quality control checks, documenting any deviations and contributing to continuous improvement initiatives.
• Maintain a clean, organized workstation that complies with biosafety and infection control protocols.
• Assist in the development and refinement of standard operating procedures (SOPs) related to data entry and specimen handling.

Essential Qualifications

• Education: High School Diploma or equivalent; additional coursework in medical terminology, health information management, or related fields is a plus.
• Technical Skills: Proficient computer skills, including experience with Windows operating systems, Microsoft Office Suite, and familiarity with laboratory information systems.
• Typing Speed: Minimum 8,000 keystrokes per hour with high accuracy.
• Attention to Detail: Demonstrated ability to spot and correct data entry errors quickly.
• Communication: Strong verbal and written communication skills; ability to convey information clearly to internal teams and external callers.
• Compliance Awareness: Understanding of HIPAA privacy rules and a commitment to maintaining confidentiality.
• Work Ethic: Ability to thrive in a fast‑paced, overnight environment while maintaining focus and productivity.

Preferred Qualifications

• Previous experience in a clinical laboratory, hospital, or medical billing environment.
• Certification such as Certified Medical Administrative Assistant (CMAA) or Certified Clinical Laboratory Technician (CMLT).
• Experience with electronic health record (EHR) integration or other health IT platforms.
• Knowledge of specimen types, labeling conventions, and basic laboratory workflows.
• Demonstrated ability to work collaboratively in a multi‑disciplinary team.

Core Skills & Competencies

• Data Integrity: Commitment to entering and maintaining error‑free information.
• Problem‑Solving: Quick identification of discrepancies and proactive resolution.
• Time Management: Efficiently balancing multiple tasks during the overnight shift.
• Customer Service: Providing courteous, helpful assistance to callers and internal stakeholders.
• Adaptability: Willingness to learn new processes, such as accessioning, and to adjust to evolving laboratory needs.
• Team Orientation: Supporting colleagues and contributing to a positive, collaborative work environment.

Compensation, Benefits & Perks

arenaflex offers a competitive starting salary of $19.00 per hour, with adjustments based on experience, performance, and geographic differentials. In addition to base pay, you will be eligible for a comprehensive benefits package that includes:

• Medical, dental, and vision insurance with employer contributions.
• Paid time off (PTO) and a dedicated day off on your birthday.
• Retirement savings plan with company matching.
• Free transportation to and from the nearest train station.
• On‑site fitness facilities and “Fitness Friday” wellness programs.
• Free laboratory services for you and eligible dependents.
• Employee appreciation events, seasonal celebrations, and team‑building outings.
• Opportunities for tuition reimbursement and professional development.

Career Growth & Learning Opportunities

arenaflex is committed to nurturing talent and providing clear pathways for advancement. As an Overnight Data Entry Specialist, you will have access to:

• Structured onboarding and ongoing training programs that deepen your knowledge of LIS, specimen accessioning, and regulatory compliance.
• Mentorship from seasoned laboratory managers and senior technologists.
• Cross‑training opportunities that can lead to roles in quality assurance, laboratory operations, or health information management.
• Support for certifications and continuing education courses relevant to clinical data management.
• Regular performance reviews that identify strengths, set goals, and recognize achievements.

Work Environment & Culture at arenaflex

Our night‑shift team operates in a modern, well‑equipped laboratory located at 250 Miller Place, Hicksville, NY 11801. While the role is on‑site (no remote work), the environment is designed for comfort and safety, featuring ergonomic workstations, ample lighting, and a supportive supervisory structure. arenaflex fosters a culture that values:

• Collaboration: Open communication channels between night‑shift staff and day‑shift leadership.
• Respect: Every employee is recognized as a vital contributor to the organization’s success.
• Innovation: Continuous improvement initiatives encourage you to share ideas that enhance efficiency and quality.
• Diversity & Inclusion: A workplace that celebrates varied backgrounds, perspectives, and experiences.
• Work‑Life Balance: Flexible scheduling options, wellness programs, and a supportive community.

Application Process

If you are ready to become a key player in a mission‑driven organization, we invite you to submit your application today. arenaflex values each applicant’s unique experience and looks forward to learning how your skills can contribute to our shared goal of delivering the highest quality laboratory testing.

Apply Now

Join arenaflex – Be a Healthcare Hero

At arenaflex, you are not just entering data—you are safeguarding the health of thousands of patients, supporting clinicians, and upholding the standards of excellence that define our industry. Embrace the opportunity to grow, to be recognized, and to make a tangible difference every night. Apply today and start your journey with a company that truly values its people.