Strategic Operations Coordinator

Woodcraft Rangers, a progressive organization founded in 1922, is dedicated to guiding young people towards purposeful lives. They are seeking a Strategic Operations Coordinator to ensure operational workflows are accurate and organized, manage data records, and support cross-departmental coordination.

Responsibilities

• Support the accuracy and integrity of information across our systems by managing data entry, imports, exports, and routine record upkeep
• Maintain team libraries and resource databases, including platforms like Absorb, assisting departments in keeping content organized and up to date
• Support the documentation and consistent application of operational processes, helping to ensure that procedures are followed accurately and updated as needed
• Assist with routine operational tasks including scheduled uploads, report distribution, and coordination of recurring workflows to support the team's day-to-day continuity
• Keep track of incoming requests and open action items, following up to ensure tasks are moving forward and completed on time
• Manage your own workload and calendar with a high degree of self-sufficiency, staying on top of responsibilities and deadlines without frequent check-ins
• Serve as a point of contact for day-to-day operational issues, flagging system irregularities and coordinating with the appropriate teams to ensure timely resolution
• Work with colleagues across departments to support information sharing, coordinate inputs, and help ensure that operational needs are communicated and addressed
• Identify gaps or inconsistencies in existing workflows and raise them as opportunities for improvement, contributing to a culture of operational excellence

Skills

• Associate's degree or equivalent work experience in business administration, operations management, or a related field
• Experience working collaboratively in a team environment, supporting colleagues and contributing to shared goals
• Comfort working across multiple software platforms and digital tools; ability to learn new systems quickly and apply them accurately in daily work
• Experience in a role requiring close attention to detail, adherence to established procedures, and accurate record-keeping or documentation
• Experience managing a varied workload with competing priorities, tracking tasks through to completion, and communicating status clearly to others
• Strong attention to detail with a consistent ability to maintain accuracy across data entry, record-keeping, and documentation tasks
• Comfort working across multiple software platforms with the ability to learn new tools quickly and apply them reliably in day-to-day work
• Exceptional organizational skills with the ability to manage a varied workload, track multiple open tasks, and meet deadlines consistently
• Sound judgment in identifying when a process or situation needs attention, and the initiative to raise it or follow up appropriately
• Clear and professional communication skills, with the ability to coordinate effectively across teams and keep the right people informed
• Ability to work independently and stay self-directed, managing responsibilities reliably without requiring frequent oversight
• Adaptability in a dynamic environment, able to shift focus as priorities change while maintaining quality and follow-through
• Consistent professionalism and composure across all interactions and situations
• Demonstrated experience working with ethnically and culturally diverse communities, with an understanding of and genuine commitment to the communities Woodcraft Rangers serves, including the educational and youth development landscape in Los Angeles
• Valid LIVE Scan, TB Clearance, and CPR Certification (provided by Woodcraft Rangers)
• Prior experience in the education sector or Expanded Learning field is a plus
• Bilingual proficiency in English and Spanish is a plus

Benefits

• Paid vacation & sick time – generous time off to recharge
• Lifecraft program – free college & career advancement for all staff
• Upward mobility – promote-from-within culture
• Health, dental & vision – comprehensive benefits coverage
• 403(b) retirement plan – invest in your future
• Pet insurance – because your whole family matters

Company Overview