Transaction Coordinator
Cushman & Wakefield is a global leader in real estate services, and they are seeking a Transaction Coordinator to provide operational support to their transactions management professionals. This role involves client service, documentation management, and administrative duties to ensure effective transaction processes for a client's real estate portfolio.
Responsibilities
- Provide exceptional client service at all levels, internally and externally
- Support the transactions team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc
- Track and report upcoming lease expirations and other critical dates
- Draft and process all requests for service or client initiation documents
- Draft and process all Co-Broker and agent engagement letters
- Facilitate commission invoicing
- Input commission information into C&W revenue reporting system
- Assist with reporting functions:
- Closing/Value-add reports
- Negotiation summaries/RFP comparison matrixes
- KPI tracking
- CoStar/Smartsheet or other TM Technology updates and document uploads
- Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
- Other administrative client reporting duties that can better managed by C&W
- Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
- Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration, and Facilities Management)
- Review and understand broker market surveys and deliverables prior to client delivery
- Gather data and real estate market information from research and brokers
- Coordinate client feedback questionnaires/surveys
- Ensure and manage the quality and timeliness of transaction information entered into all databases
- Prepare transaction communication tools and package for management for internal approval process
Skills
- Provide exceptional client service at all levels, internally and externally
- Support the transactions team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc
- Track and report upcoming lease expirations and other critical dates
- Draft and process all requests for service or client initiation documents
- Draft and process all Co-Broker and agent engagement letters
- Facilitate commission invoicing
- Input commission information into C&W revenue reporting system
- Assist with reporting functions: Closing/Value-add reports, Negotiation summaries/RFP comparison matrixes, KPI tracking, CoStar/Smartsheet or other TM Technology updates and document uploads, Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
- Other administrative client reporting duties that can better managed by C&W
- Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
- Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration, and Facilities Management)
- Review and understand broker market surveys and deliverables prior to client delivery
- Gather data and real estate market information from research and brokers
- Coordinate client feedback questionnaires/surveys
- Ensure and manage the quality and timeliness of transaction information entered into all databases
- Prepare transaction communication tools and package for management for internal approval process
- High School diploma or GED required
- Bachelor's Degree preferred in any field; finance/real estate ideal
Benefits
- Health, vision, and dental insurance
- Flexible spending accounts
- Health savings accounts
- Retirement savings plans
- Life, and disability insurance programs
- Paid and unpaid time away from work
- Competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements
Company Overview