Administrative Specialist I

Dana-Farber Cancer Institute is a leader in life-changing breakthroughs in cancer research and patient care. The Administrative Specialist I provides administrative support to staff, faculty, and departments, utilizing office software to produce necessary documents and manage schedules.

Responsibilities

• Provide administrative support for the department, clinicians, and/or faculty
• Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues
• Manage meeting planning and schedules for individuals and teams within assigned department group
• May liaise between patient and clinical staff to provide scheduling support
• Draft communications for members of the department or individuals that the position is supporting for review
• May be responsible for data entry
• Provide email and phone communication with internal and external teams or collaborators
• May serve as onsite representative for external groups, visitors, or collaborators
• Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing
• Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering
• Coordinate travel arrangements as required/needed by department staff
• Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics
• Other duties as assigned

Skills

• Good written and oral communication skills
• Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts
• Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail
• Ability to organize, multi-task, prioritize, and follow-through
• High school diploma required
• 1 year of relevant experience
• Bachelor's degree preferred

Company Overview

Company H1B Sponsorship