[Remote] Seasonal Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Platform Accounting Group is a rapidly growing professional services firm providing tax, accounting, assurance, IT consulting, and wealth management services to small and medium sized businesses. They are seeking a Seasonal Administrative Assistant to provide clerical and administrative support, ensuring tasks are completed efficiently and with attention to detail.

Responsibilities

• Organize, scan, file, and upload documents to project software, document storage systems, and web portals
• Set up, modify, and close vendor accounts as needed
• Update service plans and manage changes to vendor services
• Maintain and update mailing and billing address information across accounts
• Resolve vendor disputes directly or in coordination with credit card companies
• Update and track spreadsheets related to property & casualty insurance policies, medical insurance claims, and other administrative records
• Download, organize, and prepare invoices and statements for Accounts Payable processing
• Utilize strong Adobe skills to edit, combine, bookmark, and organize PDF documents
• Easily learn and adapt to new technology and work across multiple systems
• Execute detailed procedures for each step of projects and internal processes with a high level of accuracy
• Communicate professionally with clients via email and phone; schedule meetings with staff as needed
• Demonstrate strong attention to detail, analytical skills, and the ability to manage multiple priorities with a flexible and positive attitude

Skills

• Professional office experience 3 years +
• Proficient with Microsoft Office suite
• Advanced knowledge of Adobe Acrobat for creating, editing, and organizing PDF documents
• Attention to detail and ability to multi-task
• Excellent verbal and written communication skills
• Independent worker and learner, willingness to take on new tasks
• Ability to self-manage projects, proactive problem solving, analytical skills
• Ability to learn, understand and utilize new technology systems quickly

Benefits

• OPEN TO FULLY REMOTE WORKING PACIFIC TIME HOURS
• Flexible work arrangements

Company Overview