[Remote] Executive Administrative Assistant - Sales
Note: The job is a remote job and is open to candidates in USA. GE Vernova is seeking an Executive Administrative Assistant to provide high-level administrative support to senior executives and leadership teams. The role involves managing schedules, coordinating meetings, and handling confidential information to ensure smooth day-to-day executive operations.
Responsibilities
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate internal and external meetings, including agendas, meeting materials, room setup, and follow-up actions
- Prepare and edit correspondence, presentations, reports, and other business documents
- Serve as a point of contact between executives, employees, clients, and external stakeholders
- Screen calls, emails, and other communications, responding or escalating as appropriate
- Maintain confidential files, records, and sensitive information with a high level of discretion
- Track deadlines, action items, and key deliverables for executives
- Support planning and execution of events, leadership meetings, and special projects
- Process expense reports, invoices, and purchase requests as needed
- Organize and maintain office systems, records, and administrative processes
- Assist with onboarding coordination, team communications, and department logistics
- Anticipate executive needs and proactively resolve administrative issues
Skills
- Associate's or bachelor's degree preferred, or equivalent work experience
- 5+ years of administrative support experience supporting senior leaders or executives
- Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint
- Experience with calendar management, travel coordination, and meeting support
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Strong problem-solving skills and attention to detail
- Ability to work independently and adapt to changing priorities
Company Overview